Borrowing Policy

Approved by Library Board: November 2023

Purpose

The Wixom Public Library (“Library”) values the pursuit of individual and community knowledge and the exchange of diverse materials and ideas. Pursuant to the Library’s mission, the Library offers materials for loan, interlibrary loan services, and access to digital and electronic resources. To make materials available to all patrons on an equal basis, the Wixom Public Library sets limits on loan periods, renewals and holds allowed. Some library materials may have shorter loan periods, hold limits, or renewal limits due to high demand, limited collection size, material type, or lending source.

PATRON RESPONSIBILITY

  1. Responsibility for Materials. Patrons are responsible for all items checked out on their card. It is the borrower’s responsibility to handle library materials with care and to report lost or damaged items to the Library. The borrower is responsible for returning materials to the library on time and to pay all fines and fees due on the account.
  2. Parent/Legal Guardian Responsibility for Material Selections. It is the responsibility of parents or legal guardians of minor children to monitor and approve the selection of materials made by minor children. If a parent or legal guardian wants to restrict their children from borrowing specific library materials, they must accompany, supervise and advise their children on their choices. Library staff do not act in loco parentis.

CIRCULATION OF MATERIAL

  1. The Library has exclusive control over circulation and has exclusive authority to determine what materials will be circulated.
  2. In compliance with the Michigan Library Privacy Act (PA 455 of 1982) only authorized users, parents or legal guardians listed in a library account will be provided information about an account or be allowed to pick up a hold on behalf of the patron.
  3. Reference materials are non-circulating. Books in the reference section will not be circulated unless specifically authorized by the Library Director or their designee.

Holds

  1. Patrons may place holds on certain materials by reserving the materials in the Library’s online catalog, calling the Library or requesting in person.
  2. Wixom cardholders are limited to 25 holds per card.
  3. Patrons will receive a notice by phone, email or text from the Library when the material(s) are available for them.
  4. Materials on hold will be held for seven (7) days.
  5. Materials must be checked out on the account of the patron who placed the hold.

Loan Periods

  1. Items are loaned out according to a predetermined borrowing schedule as set by the Library Director (Appendix A).
  2. Wixom cardholders may have up to 100 items checked out on their card at one time.
  3. Patrons will receive due date information at the time of check out. Patrons may receive a printed receipt at check out and may opt to have a receipt emailed to them. Patrons may also access their Library accounts via the online catalog 24 hours per day.
  4. Patrons may choose to receive coming due notices via email and text and will receive a reminder three (3) days prior to the due date. If a patron does not receive a reminder due to system failure, routing of email to spam folders, an incorrect email address, or phone number in the account, the patron is still responsible for returning materials on time.
  5. Overdue notices are sent at seven (7) days overdue. Notices will be sent via email. If email is not available, notices will be sent by phone.
  6. Patrons with 25 or more overdue items will be blocked from using their library card.

Renewals

  1. Renewals are permitted according to the borrowing schedule. If there are no holds on an item and if the maximum number of renewals has not been exceeded, the item will be automatically renewed.
  2. No renewals will be permitted on items placed on hold by other patrons.

Returns

  1. Most items may be returned to other TLN libraries. If the item(s) do not arrive back at the Wixom Public Library, the cost of replacement is ultimately the responsibility of the patron.
  2. Items returned to libraries not in the TLN Shared System will not be returned in the patrons account until the item reaches the home library. This may result in overdue fines from other libraries even if the item was returned before the due date. It is highly recommended that Wixom Public Library cardholders return items to TLN Shared System libraries.

FINES & FEES

Most library services are free of charge, but patrons are responsible for the care and timely return of materials. With the exception of mobile hotspots, Wixom Public Library items do not accrue overdue fines.

  1. Patrons may still accrue fines for items borrowed from other libraries.
  2. Patrons with fines or fees in excess of $15.00 forfeit their borrowing privileges until paid.
  3. Patrons with 1 or more lost items will be blocked from using their library card.

The Library charges the following fines and fees:

Damaged Case

$5.00

Earbuds

$1.50

Faxes

$1.00 per page

Lost or Damaged Item

Replacement Cost (varies)

Minor Damage

$1.00 minimum (varies)

Missing Barcode

$2.00

Mobile Hotspots

$2.00 per day overdue | $70 replacement fee

Printing and Photocopier

$.10 per page B&W | $.50 per page color (single sided)

INTERLIBRARY LOAN

Interlibrary Loan (ILL) offers patrons the opportunity to borrow materials which are not owned by the Wixom Public Library.  The Wixom Public Library participates in reciprocal borrowing with other TLN libraries. If the TLN Shared System does not own a book, Wixom borrowers may request available items through the statewide catalog, MeLCat.   

  1. Materials requested through the online catalog. The loan periods, renewal policies, and fine structure of the owning library are automatically utilized by the TLN Shared System circulation system.
    1. Borrowers are responsible for all fines incurred regardless of differences between local policies.
    2. In the case of damaged or lost materials, patrons must pay via the online catalog or make arrangements for payment or replacement with the owning library.
    3. Participating libraries may place ILL restrictions on certain items.  If an item is not available for request from a reciprocating TLN library, patrons may be able to visit the owning library to borrow it or use it in-house.  Check with the owning library to find out if this is the case. 
  2. Materials requested through MeLCat. Items that are not owned in the TLN Shared System and that are available on the shelf at a participating MeLCat library at the time of request can be borrowed through MeLCat. 
    1. Only Wixom Public Library cardholders in good standing may request items through MeLCat for pick-up at the Wixom Public Library. 
    2. Eligible borrowers are allowed up to 70 active requests at one time. 
    3. MeLCat requests are considered active from the time they are made until the requested items have been returned to the supplying libraries or until they are cancelled. 
    4. When items are available for pick-up, borrowers are notified and the material is held for a maximum of seven (7) days.
    5. Print items borrowed via MeLCat circulate for 21 days and may be renewed once. 
    6. MeLCat materials must be returned to the Wixom Public Library.
    7. In the case of damaged or lost MeLCat materials, patrons are billed the replacement cost requested by the owning library. Refunds will not be issued for billed MeLCat materials.

LOST AND DAMAGED MATERIALS
It is the responsibility of the person borrowing any item from the Wixom Public Library to return that item in a timely manner and in good, shelf-worthy condition.

  1. Lost Items. When a patron reports the borrowed item as lost or fails to return it, the patron will be billed according to the item price listed in the item record.
    1. A lost bill will be sent at 21 days late. Lost bills will be sent via email. If email is not available, lost bills will be sent by mail.
    2. If the item is found and returned in shelf-worthy condition, refunds may be given up to 30 days from date of payment. The receipt for payment must be presented at the time of refund. No refunds will be given without the receipt.
  2. Damaged Items. If library materials are damaged enough to be judged by the library to be unusable for the collection, the patron must pay for the entire cost of the item.
    1. Damage to materials that result in an item being deemed not shelf-worthy include highlighting, tears, damage by liquids, insect damage, or any other obvious damaged determined by library staff.  
    2. An item may be considered unusable by the library if an essential part of it is missing. 
    3. Once the patron pays the replacement cost of an item, the patron then owns that item. Due to space constraints and hygienic issues, the Library will keep billed damaged materials for three (3) months from the date the charge is added to the patron record. The Library reserves the right to immediately dispose of any materials in a condition deemed to be a risk of any type.
    4. The Library assesses the following fees for minor damages:

Damaged Case

$5.00

Minor Damage (including pencil, crayon, ink marks; repairable tears; minor scratches to DVDs/CDs)

$1.00 minimum (varies)

Missing Barcode

$2.00

  1. Replacement Items. Patrons may purchase a replacement copy of a lost or damaged item if published in the last 5 years. The replacement copy must be identical to the library’s copy and must be new. Once the replacement copy is received and approved of by Library staff, the billed item will be removed from the patron’s account.

APPENDIX A: BORROWING SCHEDULE

MATERIAL

LOAN PERIOD

HOLDS ALLOWED

(25 TOTAL)

MAXIMUM

RENEWALS

MAXIMUM PER ACCOUNT

(100 TOTAL)

Audiobooks

3 weeks

Yes

2

No limit

Books

3 weeks

Yes

2

No limit

DVDs/Blu-rays

1 week

Yes

2

No limit

Hotspots

2 weeks

No

0

1 per household

Kids Holiday Books

1 week

No

0

No limit

Lucky Day Books

3 weeks

No

0

No limit

Magazines

1 week

No

0

No limit

MeLCat

3 weeks

70

1

50

Music CDs

1 week

Yes

2

No limit

New Books

3 weeks

Wixom pickup only

2

No limit

New DVDs

1 week

Wixom pickup only

2

4 New Adult DVDs

Reference

0 days

No

0

0

STEAM & Activity Kits

1 week

No

0

1

VOX/Wonderbooks

3 weeks

No

2

No limit

 

Collection Development Policy

June 2007; revised January 2016; revised January 2022.

I.         Purpose.

The purpose of the Wixom Public Library’s Collection Development Policy (“Policy”) is to set broad guidelines in order to assemble, preserve, organize, administer and promote the use of a wide range of communication media and to inform the public about the principles upon which selections are made. These functions are undertaken to further the objectives of the Wixom Public Library (“Library”).

II.         Definitions:

The term “Library Materials” means books, magazines, DVDs, CDs, library programs or other synonyms as they may occur in the Policy having the widest possible meaning.  This statement of Policy applies to all Library Materials in the collection, including adult, young adult and juvenile. However, this Policy and the term “Library Materials” does not apply to Internet sites available through the Library's computers or Internet collection. The Library has no control over the content of the Internet. Please see the Internet Use Policy for any issues related to computer or Internet Use.

The term “selection” refers to the decision to add, retain or withdraw material in the collection.  It does not refer to reader guidance.

III.        Goals of Materials Selection.

  • To meet the individual’s need for information through maintenance of a well-balanced and broad collection of materials for information, reference and research
  • To help the individual attain maximum self-development through life-long intellectual and cultural growth.
  • To support the democratic process by providing materials for the education and enlightenment of the community.
  • To assist individuals in their pursuit of occupational activity and practical affairs.
  •  To provide diverse recreational experience for individuals and groups.
  • To assist institutions of formal education with services that will assist individual study.
  • To maintain Michigan and local history collections.

IV.        Responsibility for Selection.

The responsibility for selection lies with the professional staff of the Library.  That staff operates within the areas of service to children, young adults and adults. Both the general public and staff members may recommend materials for consideration. The ultimate responsibility for book selection, however, rests with the Library Director who operates within the framework of policies determined by the Library Board of Trustees. The Director shall be responsible for ensuring that the funds budgeted for collection development are allocated appropriately depending upon the needs of the Library and the fulfillment of the above Goals of Material Selection.

V.         General Principles.

  • Selection of Library Materials is based on the relationship of such work to the needs, interests and demands of the community. Basic to this Policy is the Library Bill of Rights and the Intellectual Freedom Statement of the American Library Association to which this Library subscribes (attached).  

Selection is not made on the basis of anticipated approval or disapproval by patrons or Library users, but solely on the merits of a work, without regard to the race, nationality, political or religious view of the writer.

  • Responsibility for the reading material of children rests with their parents or legal guardians. Selection shall not be inhibited solely by the possibility that books may inadvertently come into the possession of children.

The Library respects each individual parent’s right to supervise his/her children’s choice of reading materials. However, the Library does not have the right to act in loco parentis (in place of the parent). Therefore, a parent who chooses to restrict the materials his/her children select must accompany those children when they use the collection in order to impose those restrictions.

  • Further, Library Materials will not be marked or identified to show approval or disapproval of contents, and no catalogued book or other item will be sequestered, except for the express purpose of protecting it from injury or theft.  The use of rare and scholarly items of great value may be controlled to the extent required to preserve them from harm, but no further.

  • It is the responsibility of the Library to provide circulating, reference and research materials for the general public and students based on the services it is expected to perform.

VI.        Specific Principles for Selection.

The following principles, individually or collectively, will prevail in the selection of all Library Materials. The total collection will attempt to represent opposing points of view. 

  • Contemporary significance or permanent value
  • Accuracy
  • Lack of bias, factual
  • Diversity of viewpoint
  • Portrays issues sensitively
  • Authority of author
  • Relation of work to existing collection
  • Price, format and ease of use
  • Scarcity of information in subject area
  • Available shelf or storage space
  • Availability of material through inter-library loan
  • Popular demand:  The Library will make an effort to have materials available which are in high demand by the public; however, selections by popular demand will still be guided by consideration of merit, use and the specific principles for selection.
  • Duplication of materials already in the collection; i.e., purchase of additional copies of materials, shall be governed by intrinsic or historical value, or immediate need
  • Collection objectives
  • Community relevance
  • Audience for material

VII.      Gifts.

Acceptance of gifts shall be governed by the same principles and criteria applied to the selection of items for purchase. Gifts are also governed by the Library’s Gifts Policy. Gifts of books or other materials which do not comply with the Library’s objectives and policies will be refused. No conditions may be imposed relating to any item either prior to or after its acceptance by the Library. All gifts and donated materials (including works of local authors) become the property of the Library. The manner of disposition of any materials which are not added to the collection will be decided by the Library.

VIII.      Maintenance of the Collection.

The collection shall be periodically examined for the purpose of eliminating obsolete, damaged, duplicate or unneeded materials, and for binding or repair of materials, in order to maintain a balanced, attractive and useful Library Materials collection.

IX.        Challenges to Materials.

No material shall be removed from the Library’s collection until all steps in the following process have been completed.

  • Patrons (“Requester”) who object to Library Materials will be sent to the Director. 

  • The Director will discuss the Library Materials in question with the Requester, attempting to resolve the concern to both the Requester’s and Library’s satisfaction.

  • If the Requester wishes to carry the request further, the Director will provide the Requester with a copy of the Materials Selection Policy, including the Request for Reconsideration of Library Materials (“Request for Reconsideration”).

  • Once a completed, signed copy of the Request for Reconsideration is received, the Library Director shall decide the Request for Reconsideration, taking into consideration the Library’s Materials Selection Policy and any other relevant information to reach a decision. The Director may consult with any other staff or consultants when making this decision. 

  • The Library Director shall send the decision in writing to the complainant within seventy-five (75) days of the receipt of the completed Request for Reconsideration form. If the decision is that the questioned material should be removed from the collection, the Requester will be notified in writing by the Library Director and all copies of the item will be withdrawn. If the decision is that the questioned material is to be retained, the Requester will be notified in writing by the Library Director that the material will be retained.  

  • A written appeal of the Library Director’s decision may be made by the Requester to the Chair of the Library Board within ten (10) business days after the written decision is made by the Library Director. The Library Board will review any documentation it deems necessary to decide within sixty (60) days of receipt of the appeal.

  • The Library Board serves as the final authority in cases involving retention or withdrawal of Library Materials.

X.         Revision of this Policy.

This Policy shall be reviewed and revised to be consistent with the objectives of the Library. 

Any patron in the Library’s service area who objects to the presence or absence of a work is encouraged to fill out a Request for Reconsideration Form, also available at the Library’s public service desks. Challenges are taken seriously, and will be reviewed by the professional staff and the Library Board of Trustees. The patron will be informed of the Board’s decision regarding the challenge. Decisions of the Board are final.

Library Bill of Rights

Freedom to Read Statement

Customer Service Policy

July 2005

The Library’s mission requires excellent customer service. Successful customer service involves a knowledgeable, friendly staff team that connects library patrons to what they need, leaving them satisfied, happy, and eager to return.

While at work, each staff member is a representative of the library. The impression we make profoundly affects the library’s image and ongoing support. Because every patron interaction is important, being helpful is our highest priority. All other library policies should be interpreted in light of the principles outlined below.

Customer service principles

  • Treat every patron with equal respect and every request with equal importance.
  • Always be ready and willing to help, making patrons feel valued.
  • Provide accurate, friendly and efficient service, and invite patrons to return.
  • Do your best to meet patrons’ needs and exceed their expectations. Whenever possible, judgment calls should be made in the patron’s favor.
  • If you are unable to comply with a request, offer an alternative.
  • Be well-versed in library policies and be able to explain the rationale behind them.
  • Always seek possible improvements to promote service excellence.

Ethics/confidentiality guidelines

  • Do not offer personal opinions or advice; refer patrons to authoritative sources instead. Use common sense and diplomacy in discussion of Board decisions and library policies.
  • Do not discuss patron interactions in public areas.
  • All interactions between a patron and the library are confidential and should be discussed only in a professional context (including but not limited to registration information, patron circulation records, and reference questions).
  • Positive operating procedures
  • Smile to greet approaching patrons.
  • Welcome new borrowers and give them all the time and information they may need. Encourage them to come back often – if there is time for a brief tour and they are interested, give one.
  • Wear your name tag at all times, so patrons know who can be approached for help.
  • Look up and around periodically while at the desk.
  • Be proactive. Approach patrons and offer to help.
  • Try not to point. Walk patrons to the shelves or to the proper desk.
  • Find ways to say “yes.” Offer options such as interlibrary loan or electronic products if print material is unavailable.
  • Invite patrons to return for additional assistance.
  • Ask follow-up questions to make sure their needs have been met.
  • If you are helping others, acknowledge patrons that are waiting by making eye contact. Explain, if needed, that you are assisting someone else but will be with them as soon as possible.
  • Keep your voice low in the library.
  • Be friendly, but avoid long conversations with patrons; explain that you need to get back to work.
  • Keep conversations with other staff to a minimum in public areas. Even if you are discussing library business, patrons may perceive you are either merely socializing or too busy to help them.
  • Answer the telephone in a timely manner.
  • Use a friendly tone and identify the library.
  • Patrons who are present in the building take precedence over telephone inquiries.
  • If you are unable to work on a caller’s request immediately, offer to call them back.
  • Avoid personal calls while on duty.
  • During all hours of operation, a staff member should be at the service desk.
  • Be aware of the visual impact of the library.
  • Eliminate clutter and present an organized, neat service area.
  • Confine food and drink to staff areas.
  • Listen courteously to patron suggestions and encourage them to fill out comment cards.
  • If a patron has a complaint, listen attentively in a non-judgmental manner. Refer to the appropriate library policy, and when necessary refer the patron to the Director. If a patron has concerns about an item in the collection, ask them to fill out the appropriate form to begin the review process.
  • Strive for patrons to experience a user-friendly, accessible environment that meets their information needs.

Teamwork

  • Be punctual; your colleagues will appreciate it.
  • Be mutually supportive of other staff. Keep in mind that the quality of your work always impacts that of another. Share resources and expertise.
  • Value and respect the skills, abilities, and contributions of your co-workers.
  • Be flexible.
  • Help each other to be a success.
  • If you don’t know the answer, find someone who does. Avoid saying “I don’t know;” use “I can find out!”
  • A friendly, helpful attitude ensures a positive experience even when the message you must convey is not a pleasant one.
  • Communicate a positive perspective to patrons and co-workers about library policies and procedures.
  • Bring forward your good ideas to benefit the library team and patrons.

Our patrons are not an interruption of our work, they are our work.

Displays & Literature Policy

Approved by Library Board January 1997; revised March 2010; revised January 2022

The Wixom Public Library encourages the dissemination of information through exhibits, brochures, pamphlets or posters. The material displayed should announce local civic, educational, cultural, or charitable events or be of general interest to the community. Though the Library may provide space for a display, handout, announcement or exhibit, this does not mean that the Library endorses the activity and/or information. The Library Director or his/her designee shall make the determination regarding the use of display spaces. The Library Director or his/her designee has the right to review the materials, including promotion or publicity materials, in advance. 

General Pamphlet/Brochure Guidelines

  • The Library acts as a distribution point for handout materials of an educational, cultural, intellectual, charitable or recreational nature. Materials of a commercial nature will not be accepted.
  • The bulletin board is intended for postings. The literature display shelving is intended to hold pamphlets and other types of brochures for services offered to the general public. The green wall racks are for Library-related literature only and may not be used pursuant to this policy.
  • Display of any literature must be approved by Library staff prior to display. If approval is not given for display of materials, they will be discarded.
  • When space is limited, priority is given to announcements for programs and activities sponsored by Wixom groups and organizations.
  • Materials must contain the name of the sponsor of that item. Multiple postings by the same sponsor are prohibited. Multiple copies will not be accepted. Items may not be larger than 11x17 inches.
  • No posting may interfere or damage existing approved postings on the bulletin board space.
  • No outside organization or individual shall be permitted to display any materials that violate the Michigan Campaign Finance Act or other law.
  • Postings shall remain in place for no longer than two (2) weeks after posting. Postings may be removed earlier in the event of limited space.
  • Dated materials will be discarded after the specific advertised event has occurred. Materials will not be returned.

General Display Guidelines

There is a wall case sized approximately 4’ x 7’ x 18” available for use by non-profit organizations, community groups, governmental agencies, or individuals.

  • Space is available on a first-come, first-served reservation basis for educational, artistic, informational and cultural displays and exhibits. Reservations for the Library display cases may be made at the Information Desk.
  • The Library reserves the right to limit the display’s size, number of items, the schedule, and the frequency with which a group or organization may occupy a display case.
  • All exhibits and displays are offered to the Library on a voluntary, non-fee basis.
  • The Library assumes no liability in the event of damage, destruction or theft of a display, whether it be in a locked case or not.
  • Displays of a commercial nature will not be accepted. In the case of handiwork, an artist’s contact information may be posted, but no prices may be exhibited.
  • Displays may not violate the Michigan Campaign Finance Act or other law.
  • A notice is to be posted within the display case stating that the material within the display case is the presentation of the individual or organization named in the display. A notice is to be posted with each exhibit or display stating that: “The material within the
  • exhibit is the presentation of [the Exhibitor]. The Wixom Public Library does not advocate or endorse the viewpoints of exhibits and exhibitors.”
  • The individual or organization using the display case(s) is responsible for the set-up and removal of the display. In the event another display is scheduled and the items have not been removed, library staff will contact the individual or organization. If necessary, library staff may remove an “overdue” display.
  • Final authority for all exhibits and displays rests with the Library Director or an appointed designee(s).
  • All exhibits or displays must be set up and removed with as little interference as possible to the daily operations of the Library. Once the exhibit or display is installed, changes may be made only with Library approval. Library staff will not assist with the set-up, installation or removal.

Right of Appeal

Any person or organization aggrieved by the Director or designee’s decision regarding the use of the Pamphlet/Brochure or Display Spaces may appeal that decision to the Wixom Public Library Board (“Library Board”). Such appeal shall be made within ten (10) business days of the decision. The appeal letter must indicate it is an appeal and be sent to the Library Director. The person or organization must include the reasons for the appeal. The decision of the Library Board is final.

Freedom of Information Act Policy

WIXOM PUBLIC LIBRARY

WRITTEN PUBLIC SUMMARY OF THE

FREEDOM OF INFORMATION ACT PROCEDURES AND GUIDELINES

The Wixom Public Library (“Library”) adopts this written public summary pursuant to the requirements of Section 4(4) of the Michigan Freedom of Information Act, 1976 PA 442 (“FOIA”) so that the public will understand the Library’s Procedures and Guidelines for processing FOIA requests. This is a summary of the Procedures and Guidelines. A complete copy of the PDF iconPolicy and Procedure Act 563 is available at the Library located at 49015 Pontiac Trail, Wixom, MI 48393, or on the website below.

A. How Can I Request a Public Record?

  • A person (except those persons incarcerated in state, county or federal correctional facilities), may request public records.
  • The requestor must send a written request for the public record to the Library. A request can be made through a letter, in person, or sent by electronic transmission. The requests should be directed to the FOIA Coordinator. The contact information is as follows: Wixom Public Library, Attn: FOIA Coordinator, 49015 Pontiac Trail, Wixom, MI 48393. Email contact information: wixom@wixomlibrary.org or fax to (248) 624-0862.
  • The requestor will not be required to use a specific form or format, but requests must identify the public record sufficiently to allow the Library to find the requested record.
  • The Library may, but is not required to, respond to a verbal request. However, if the Library believes the information is available on its website, the Library will inform the requestor of the website location where practicable and to the best of his or her knowledge.

B. When Can I Expect a Response?

  • Unless otherwise agreed to in writing, the Library will respond or seek a deposit within 5 business days after it receives the request. However, the Library may extend that time period by 10 business days.
  • Please keep in mind that a request sent by e-mail or other electronic means is not considered received until 1 business day after it is transmitted. If the request is sent to a spam or junk mail folder, it is not considered received until 1 day after it is discovered.

C. How Can I Understand the Response?

  • If the Library grants a written request in full, the requestor will receive a notice indicating that it has been granted.
  • However, if the request is denied or denied in part, the Library shall provide any or all the following information, depending upon the reason for the denial:
    • An explanation of the basis that the public record, or portion of that public record, is exempt from disclosure, including a description of the information that is separated or deleted.
    • A certificate that the public record does not exist under the name given by the requestor or by another name reasonably known to the Library.
    • A full explanation of the requesting person’s right to (1) submit to the Library Board a written appeal; or (2) seek judicial review of the denial under Section 10 of the FOIA. (See below for more details).
    • Notice of the right to receive attorneys’ fees and damages if a court determines that the Library has not complied and orders disclosure of all or a portion of a public record.
  • If a request is granted in part or granted in full, the Library will require payment before providing documents.

D. What if I Request Documents Available on the Website?

  • If documents are available on the website, to the degree practicable, the response will include a specific webpage address where the requested information is available.
  • The Library will inform the requestor of the additional charge to receive copies of the public records that are available on its website.

E. What Fees Will the Library Charge?

  • The FOIA Coordinator will provide a detailed itemization of costs.
  • For labor costs, the fee shall not exceed the sum of the following components:
    • Hourly Wage. The Library will not charge more than the hourly wage of its lowest-paid employee capable of searching for, locating, and examining the public records; separating and deleting exempt information from non-exempt information; and for duplication and publication regardless of whether that person is available or who actually performs the labor, except if the Library does not employ a person capable of separating and deleting exempt information from non-exempt information, it may treat necessary contracted labor costs for that purpose in the same manner as employee labor costs but may not exceed 6 times the State minimum hourly wage.
    • Time Increments: The fee will be charged in fifteen (15) minute increments, with all partial time rounded down, except the labor fee for duplication and publication, which shall be charged in one (1) minute increments.
    • Determination of Unreasonably High Labor Costs. The fee for searching for locating and examining public records and separating exempt information from non-exempt information (including redacting) will not be charged, unless failure to charge a fee would result in unreasonably high costs to the Library because of the nature of the request in the particular instance, and the Library specifically identifies the nature of these unreasonably high costs.
    • Overtime. Overtime wages shall not be included unless agreed to by the requestor.
    • Description of Charge. The detailed itemization will include both the hourly wage and the number of hours charged.
    • Fringe Benefit Costs. The Library may also add up to 50% to the applicable labor charge amount (but may not exceed actual costs) to cover or partially cover the cost of fringe benefits if it clearly notes the percentage multiplier used to account for benefits, unless a requestor wants records that are available on the website. In which case, the fringe benefit multiplier can be greater than the 50% limitation.
  • For public records provided to the requestor on nonpaper physical media (discs, flash drives, e-mails), the Library may charge the actual and most reasonably economical cost of the media.
  • For paper copies, the Library may charge the actual total incremental cost of necessary duplication or publication not to exceed $.10 per page (single or double sided) for 8-1/2- by 11-inch paper or 8-1/2- by 14-inch paper. The Library will charge the actual cost of copies made on paper of a different size. The Library will use double-sided printing, if cost saving and available.
  • The Library may charge the actual cost of mailing and the least expensive form of postal delivery confirmation.

F. Will a Deposit be Required?

  • The Library may require a good-faith deposit of 1⁄2 of the estimated fee if the entire fee estimate or charge authorized under the FOIA exceeds $50.00, based on a good-faith calculation of the total estimated fee.
  • The Library will also provide a best efforts, nonbinding estimate of the time frame it will take the Library to provide the public records to the requestor.
  • If the Library has granted a prior request but has not been paid in full, the Library may require a deposit of up to 100% of the estimated fee if all of the following apply:
    • The final fee for the prior written request was not more than 105% of the estimated fee.
    • The public records made available contained the information being sought in the prior written request and are still in the Library’s possession.
    • The public records were made available to the individual, subject to payment, within the time frame estimate described Section 4(7) of the FOIA.
    • Ninety days have passed since the Library notified the individual in writing that the public records were available for pick up or mailing.
    • The individual is unable to show proof of prior payment to the Library.
    • The Library calculates a Detailed Itemization that is the basis for the current written request’s increased estimated fee deposit.

The Library shall no longer require an increased estimated fee deposit if any of the following apply:

    • The individual is able to show proof of prior payment in full to the Library;
    • The Library is subsequently paid in full for the applicable prior written request; or
    • Three hundred sixty-five days have passed since the individual made the written request for which full payment was not remitted to the Library.

G. Am I Entitled to a Wavier or Reduction of Fees?

  • A reduction of the fee by $20.00 is available to certain individuals who submit an affidavit stating they are indigent and receiving public assistance, or if not receiving public assistance, stating facts showing in ability to pay because of indigency. For this reduction to apply, the individual may not have received discounted fees twice during that calendar year and the person may not be requesting on behalf of parties who are paying to make the request.
  • A reduction of the fee by $20.00 is also available to certain non-profit organizations formally carrying out activities under subtitle C of the developmental disabilities assistance and bill of rights act of 2000, and the protection and advocacy for individuals with mental illness act, provided that the request is made on behalf of the organization or its clients, is made for a reason consistent with the laws under Section 931 of the mental health code and is accompanied by documentation of its designation by the state.
  • The FOIA Coordinator may reduce or waive the imposition of fees if the FOIA Coordinator determines that a waiver or reduction of the fee is in the public interest because searching for or furnishing copies of the public record can be considered as primarily benefiting the general public.
  • If the Library does not respond to a written request in a timely manner as required by the FOIA, the Library shall reduce the charges for labor costs by 5% for each day the Library exceeds the time permitted, with a maximum 50% reduction, if the late response was willful and intentional or the written request included specific language as set forth more fully in the Procedures and Guidelines.

H. How Can I Appeal a Decision to Deny All or Part of My Request?

  • If a requestor desires to appeal all or part of a decision to deny a request, the requestor must submit to the Wixom Public Library Board (“Library Board”) a written appeal that specifically states the word “appeal” and identifies the reason or reasons for reversal of the denial.
  • The Library Board is not considered to have received a written appeal until the first regularly scheduled meeting after submission of the written appeal.
  • The Library will respond within 10 business days by reversing the disclosure denial, upholding the denial, revising in part and upholding in part the denial or issuing a 10 business day extension.

I. How Can I Appeal a Determination of the Fee or Deposit Amount?

  • The requestor may submit to the Library Board a written appeal for a fee reduction that specifically states the word “appeal” and identifies how the required fee exceeds the amount permitted under the Procedures and Guidelines or Section 4 of the FOIA.
  • The Library Board is not considered to have received a written appeal until the first regularly scheduled meeting after submission of the written appeal.
  • The Library will respond within 10 business days by waiving the fee, reducing the fee and explaining the basis for the remaining fee, upholding the fee or issuing a 10 business day extension.

J. Can I File a Lawsuit Regarding the Denial of a FOIA Request?

  •  If the Library Board fails to respond to a written appeal or if the Library Board upholds all or a portion of the disclosure denial that is the subject of the written appeal, the requester may seek judicial review of the nondisclosure by commencing a civil action within 180 days after the Library’s final determination to deny a request. A requestor may also commence a civil action in the circuit court to compel the Library’s disclosure of the public records within 180 days after the Library’s final determination to deny a request. The requestor is not required to appeal the denial to the Library Board before commencing the civil action.
  • If a person prevails in an action regarding the denial of a request, the court shall award reasonable attorneys fees, costs and disbursements. If the person prevails in part, the court may award all or a portion of the attorneys’ fees, costs and disbursements. If the court determines the FOIA was arbitrarily or capriciously violated, the court shall order a civil fine of $1,000.00 to be paid to the state treasury. The court may also award actual, compensatory or punitive damages.

K Can I File a Lawsuit Regarding the Fee Charged For a FOIA Request?

  • A requestor may commence a civil action in the circuit court for a fee reduction if the Library (1) failed to respond to a written appeal or (2) issued a determination of a written appeal. This action must be filed within 45 days after receiving notice of the determination of an appeal to the Library Board. The requester must file an appeal for a fee reduction before commencing a circuit court action.
  • If a person prevails in an action by receiving a reduction of 50% or more of the total fee, the court may award all or a portion of the reasonable attorneys’ fees. If the court determines FOIA was arbitrarily or capriciously violated, the court shall order a civil fine of $500.00 to be paid to the state treasury. The court may also award actual, compensatory or punitive damages.

Detailed Itemization  

Policy and Procedure Act 563

Gifts Policy

February 1998

The Library Board of Trustees encourages and accepts gifts to be added to the assets of the Wixom Public Library as long as the gift is consistent with the policies set by the Board of Trustees. The Library retains unconditional ownership of all donations and makes the final decision on acceptance, use, or disposition. The appraisal of the gift for tax purposes is the responsibility of the donor. Initial discretion to accept or reject a gift other than library materials (books, cassettes, videos, magazines) is left up to the Director with the final retention decision being made at the next regular meeting of the Library Board.

When the Library receives a cash gift for the purchase of materials, whether as a memorial or for any other purpose, the general nature or subject area of the materials to be purchased will be based upon the wishes of the donor. Selection of specific titles, however, will be made by the library staff in accordance with the needs and selection policies of the Library. Gifts of books, cassettes, videos and other library materials will be added to the collection if they meet the same standards required of purchased materials. Gift materials not meeting such standards may be disposed of as the Library Director deems appropriate. Special collections and memorial collections will not be shelved as separate physical entities. Such collections will be accepted only with the understanding that they will be integrated into the general collection. The only form of memorial identification will be a gift plate.

Library Card Policy

Approved 11/25/02; revised 4/28/03; revised 7/28/03; revised 4/26/04; revised 7/23/07; revised 10/25/10; revised 1/25/16; revised 7/27/20

Regular Wixom Library Card: Any resident of the City of Wixom is eligible to receive a Wixom Public Library card. Proof of identity and residency must be shown at the time of application. Wixom Public Library cards expire three years after the date of issue.

Regular Wixom Library Card – Minor: A minor (under 18) who resides in the City of Wixom may obtain a library card with a parental (or legal guardian) signature accepting financial responsibility for materials checked out on that card. Parent/legal guardian must show their proof of identity/residency to get their child a card. The parent/legal guardian must be present to obtain the library card. Legally emancipated children will be issued cards as adults after showing proof of emancipation.

Privacy Issue: As per Michigan law, a parent/legal guardian may be given information about items checked out on their child’s card if they have provided written consent and agreed to be liable for the return of materials or payment of lost items. The parent/legal guardian must present their own ID. Proof of identity will be checked with the parent license number and information in the card record.

Business Cards: A non-resident who works within the City of Wixom may be eligible for a non-resident business card valid for one year from date of issue. Proof of employment and proof of identity/residency must be shown at the time of the application.

Non-Resident Cards: Non-residents who live within the boundaries of a reciprocal Library Network library may use their card at the Wixom Public Library. If they don’t have a card yet, they must obtain one at the proper library, and that card may be used here. Those living outside of The Library Network cooperative and the City of Wixom may purchase a nonresident card at $125 per year.

MILibraryCard: The MILibraryCard program allows a participating library’s users to borrow books when visiting other libraries throughout the state. The Wixom Public Library accepts cards from other libraries bearing the MILibraryCard sticker. Patrons presenting such a card must also show a valid picture ID. MILibraryCard borrowers are limited to print items only. Items should be returned to the library from which they were borrowed.

Proof of Identity and Residency Includes: a MI driver’s license or a MI identification card. In lieu of those, a picture ID in addition to proof of residency (school report card, lease, official mail) may be used. A Post Office box is not considered proof of location in Wixom for residents or businesses.

Revocation of Borrowing Privileges: To encourage the prompt return of materials and payment of lost or damaged materials, library lending privileges will be denied to any person owing fifteen dollars ($15.00) or more. Fees must be paid below $15.00 before any more materials may be checked out.

To Borrow Materials: Your library card or photo ID must be presented to borrow materials. Each patron is financially responsible for the materials checked out to their library card. The Library encourages everyone to get and use their own card.

 
Meeting Room Policy

November 2005; revised September 2009; revised June 2010; revised May 2012; revised January 2020.

The mission of the Wixom Public Library (“Library”) is to provide quality Library services that support the cultural, educational and informational needs and interests of the community.  In keeping with this mission, the Library provides facilities for Library programs as well as Library business meetings.  When certain Library space is not scheduled for Library-sponsored or co-sponsored events, it may be used by the public within the parameters set by this Meeting Room Policy (“Policy”). The restrictions of this Policy relating to Applications and Scheduling do not apply to Library-sponsored or co-sponsored events.

Scheduling

  • Any person, group or organization may use the Meeting Room for educational, civic and cultural events.  The Meeting Room is made available regardless of the beliefs or affiliations of individuals or groups requesting use of the rooms. Permission to meet at the Library does not in any way constitute or imply endorsement of the users’ policies, beliefs or programs by the Wixom Public Library. All uses of the Meeting Room are subject to approval by the Library Director.
  • An application for usage must be completed and signed by a representative of the organization who is at least 18 years old. If the Meeting Room Application is not received within 48 hours of the initial request, the tentative reservation will be released.
  • Meeting Room usage is scheduled at the Information Desk. The Library will contact the individual listed on the Meeting Room Application with confirmation that the reservation is accepted. Individuals should not assume the reservation is complete upon submission of the application.
  • The Meeting Room is only available during the Library’s public service hours.  It must be vacated 15 minutes before closing time.
  • The Meeting Room may be reserved up to 2 months in advance. The Library may ask individuals or groups to reschedule meetings in the event the Library Board of Trustees needs to schedule a special Library Board meeting or other Library event.
  • Library and City programs or co-sponsored programs, meetings and events have first priority for scheduling the Meeting Room. Other applications are considered on a first-come, first-served basis.
  • No group shall use the Meeting Room more than once per month unless approved by the Library Director.
  • A request for usage of the Meeting Room must be made at least one week in advance.  Subsequent requests may be made up to the date of the meeting provided all previous usage was in compliance with Library policy and the room is available.
  • The Library reserves the right to cancel Meeting Room reservations without notice in the event of emergency, snow closings, or unsafe building conditions.
  • The Library reserves the right to deny use of the Meeting Room to organizations or individuals who violate Library policies or rules of use.

General Guidelines for Use

  • All meetings must be open to the public.
  • Charging for admission is not allowed. No solicitation, fundraising, raffles or financial transactions are allowed. The sale of goods or services is prohibited.
  • The Meeting Room is not available for private events or parties.
  • Meeting Room use shall not be publicized in such a way to imply sponsorship by, or affiliation with, the Library sponsorship.
  • Attendance is limited by the maximum room capacity of 30 people.
  • No smoking or other open flame is permitted on Library premises.
  • The Library prohibits the use of tobacco, marijuana, alcohol and the illicit use of controlled substances in the Meeting Room.
  • No Refreshments are allowed in the Meeting Room.
  • Groups are responsible for arranging chairs, tables, and other equipment to meet their own needs.
  • The exit door may not be blocked by furniture.
  • The Meeting Room must be left in a clean and orderly condition.  Should there be damage to Library property following a meeting, the individual who signed the application for use will be billed for required cleaning or repairs.
  • All outside material brought into the Library must be removed at the conclusion of the meeting.  The Library cannot supply storage space.
  • Banners, literature, photographs, signage or tables may not be placed anywhere outside of the Meeting Room. No materials may be affixed or adhered to the walls, ceilings, lights or windows.
  • Meeting Room use may not interfere with Library operations.
  • Attendees at group meetings must comply with the Library’s policies, including but not limited to the Patron Behavior Policy.
  • Users of the Meeting Room must be under adequate supervision by adults 18 years of age or older.  The reservation form requires the listing of an adult who will be in charge of the group, as well as being financially responsible for any damages that may occur.  This listed adult must be on site during the reserved meeting time.
  • Users making excessive noise that disrupts normal Library functions or other patrons’ use of the Library may be asked to leave.  This includes conducting the meeting or any part of the meeting outside of the Meeting Room.

Fees

  • NON-PROFIT ORGANIZATIONS (non-profit corporation, government entity, or other organization that has the primary purpose of supporting the cultural, educational and informational needs and interests of the community) are charged $20 for each scheduled use of the Meeting Room up to four hours. Each additional hour after four hours is $5 per hour.
  • All other groups that do not meet the definition of non-profit organization or residential group are charged $50 for each scheduled use of the Meeting Room up to four hours. Each additional hour after four hours is $10 per hour.
  • Fees must be received at least one week prior to the reservation date. If payment is not received at least one week prior to the reservation, the Library reserves the right to cancel your reservation.  Payment may be made by cash, credit card, or check made payable to Wixom Public Library.
  • No refunds will be given for cancellations within 48 hours of the scheduled usage date. If an individual/organization fails to show up to a reservation, no refunds will be provided.
  • A fee of $25.00 per hour for cleanup will be charged if the Meeting Room is not cleaned up as required by this Policy.  Users shall pay for any actual damage to the Meeting Room.

Use of Projection Equipment

  • Wireless Internet access, ceiling-mounted projector and screen are offered as a courtesy and do not affect the cost of the room reservation.
  • Computers, video equipment, and associated cables are the responsibility of the user and are not provided by the Library.
  • Library staff cannot always assist with equipment.  Because technology evolves rapidly, users are strongly advised to make an appointment to test how outside equipment and software interacts with the projector in advance of use.
  • Outside groups may not use the Meeting Room’s Internet jack.
  • The Library is not responsible for copyright infringement or licensing violations by projection equipment users.
  • The Library does not guarantee the availability of wireless Internet service.

Drop-In Use

  • When no Library or other functions are scheduled in the Meeting Room, members of the public may use the space for informal group meetings or quiet study for no charge.
  • Drop-in usage is subject to all other rules and guidelines stated in this policy as well as the Library’s Patron Behavior Policy.
  • The room is available on a first-come, first-served basis.
  • As a courtesy to others, time is limited to a maximum of two hours per drop-in group.
  • Users must sign in on the daily log posted on the door to the room.
  • The door must remain open at all times during drop-in use.

Endorsement and Liability

  • Meeting in the Library does not in any way constitute an endorsement of a group’s policies or beliefs by the Library Board of Trustees or Library staff.
  • The Library Board of Trustees, City of Wixom or their employees are not responsible for any equipment, supplies, materials, or other items brought into the Library by any group or individual.
  • All users agree to hold the Library harmless from any loss, damage, liability, costs and/or expense that may arise during or may be caused in any way by such use of the Library facility. Groups are responsible for any damage to the Library’s equipment, room and/or furnishings. Repair costs will be paid by the sponsoring individual.

Violations

The Library Director or the Director’s designee may restrict access to Library facilities, including the Library Program Rooms, by immediately dismissing the patron from the premises, by suspending the patron’s access to Library facilities for a set period of time, or by denying access to specific services and/or programs pursuant to this policy.  If necessary, the local police may be called to intervene.

A. Incident Reports. Library Staff shall record in writing in the form of an Incident Report any violation of this policy that resulted in a verbal warning or a suspension of Library privileges.  By the end of the day on which the incident occurred, an Incident Report shall be written and forwarded to the Library Director for logging and review.  The report should include physical descriptions, in addition to the name of the patron.  A copy of the suspension of privileges letter should be attached, if applicable.

B. Violation of the Policy – Suspension of Privileges. Unless otherwise provided in this policy, (see Section C below), the Library shall handle violations as follows:

  1. Initial Violation: Library patrons observed violating this policy will be asked to cease the violation with a verbal request.  If the patron does not comply with the request, he or she will be asked to leave the building for the day.  If he or she refuses, the police may be called.
  2. Subsequent Violations:  The Director or the Director’s authorized designee may further limit or revoke the patron’s Library privileges if infractions continue.  Such limitation or revocation shall be in writing specifying the nature of the violation.  Subsequent violations of the same rule shall result in additional suspensions of increasing length.

C. Violations that Affect Safety and Security: Violations involving verbal abuse, violence, threatening behaviors, sexual harassment, vandalism, drug sale or use or attempted drug sale or use, intoxication, theft or attempted theft, physical harassment, sexual misconduct or any behavior that threatens the safety and security of staff and/or patrons shall be handled as follows:

  1. Initial Violation: The police will be called immediately.  If the conduct constitutes a violation of local, state, or federal law, arrest or criminal prosecution may ensue.  Violations of this nature will result in an immediate one (1) month suspension of Library privileges.  The Incident Report shall specify the nature of the violation.
  2. Subsequent Violations: The police will be called immediately.  If the conduct constitutes a violation of local, state, or federal law, arrest or criminal prosecution may ensue.  The Director or the Director’s authorized designee, may further limit or revoke the patron’s Library privileges in escalating responses, which will be documented in writing.  Subsequent violations of the same rule will result in additional suspensions of increasing length.

D. Reinstatement: The User whose privileges have been limited or revoked shall attend a meeting with the Library Director or the Director’s designee to review the Policy before their privileges may be reinstated.  The Library reserves the right to reinstate with reasonable conditions.

E. Damages: If the User violates the policy by causing damage to Library property, the User shall be assessed the actual costs.

Right of Appeal

Users may appeal a decision in writing to the Library Director within 10 working days of the date of the letter stating why Library privileges should be restored.

The Library Director or a designee will respond to the appeal in writing within 10 working days of the date the appeal was received.  Any person may appeal the Library Director’s decision by sending an appeal in writing to the President of the Library Board within 10 business days.  The decision of the Library Board is final.

Mobile Hotspot Policy

July 2016; Revised August 2019; Revised February 2020; Revised October 2020

In order to promote equitable access to online resources, the Wixom Public Library offers mobile Wi‐Fi hotspots as a part of its circulating collection. The collection is meant for temporary uses such as vacations, education, employment, special projects, etc. Mobile hotspots are not intended to provide patrons with a permanent solution to Internet access. A mobile hotspot is a device that can be used to create a wireless network so patrons can connect to Wi-Fi-enabled devices.  

Each hotspot circulates in a bag along with a micro-USB cord, AC charger with USB port, instruction manual, a copy of this policy and a copy of the Library’s Public Internet Access Policy. The user is responsible for returning all of these materials in good condition.  The user will be responsible for the cost of repair or replacement of the item if it is returned damaged. The Library is not responsible for information accessed using this device or for personal information that is shared over the Internet. Hotspot users are encouraged to follow safe Internet practices.

The Library is not responsible for any computer viruses that may be transferred to user storage devices. Tampering with library equipment, including bypassing security functions, is prohibited.

Hotspots are to be returned inside the Library at the circulation desk, not in the book drop. Patrons will be held responsible for damage to the item if it is returned in the book drop. In addition, the user agrees to follow the Library’s Public Internet Access Policy while accessing the Internet through the Library’s hotspot. Wireless service will be terminated if the hotspot is not returned on the due date.

In order to meet community demand, the following borrowing rules apply to mobile hotspots:

  • Hotspots check out for fourteen (14) days. There are no renewals on hotspots.
  • Hotspots are limited to Wixom Public Library cardholders 18 years of age or older whose card is in good standing.
  • Cardholders must wait two (2) days upon returning a hotspot to check out another device. Limit one (1) hotspot per library card.

Fees:

  • There is a $70 replacement cost for a lost, damaged or stolen hotspot.
  • The user will be fined $2.00  per day that the hotspot is returned late.
Patron Behavior Policy

November 2008; revised January 2018; revised June 2019; revised June 2023

  1. Introduction

The Wixom Public Library (the “Library”) is open for specific and designated civic, educational, and cultural uses, including reading, studying, writing, participating in scheduled Library programs, and using Library materials. In order to provide resources and services to all people who visit the Wixom Public Library facilities in an atmosphere of courtesy, respect, and excellent service, the Library Board of Trustees has adopted this Patron Behavior Policy. The purpose of the Patron Behavior Policy (“Policy”) is to assist the Wixom Public Library in fulfilling its mission as a community resource enriching life, stimulating intellectual curiosity, fostering literacy, and encouraging an informed citizenry.


The following rules of conduct shall apply to the building interior and exterior – and all grounds controlled and operated by the Wixom Public Library (“Library Property”) and to all persons entering in or on the premises, unless otherwise specified.

2. Rules for a Safe Environment

  1. Violations of Law. Committing or attempting to commit an activity in violation of federal, state, or local law, ordinance, or regulation (including but not limited to assault, indecent exposure, larceny, removing Library material from Library Property without authorization through the approved lending procedures, vandalism, or copyright infringement) is prohibited.
  2. Weapons. Carrying guns, pistols or other weapons, except, as specifically permitted and exempt from local regulation by law, is prohibited.
  3. Alcohol; Drugs. Possessing, selling, distributing, or consuming any alcoholic or intoxicating beverage, illegal drug, or drug paraphernalia is prohibited; provided that alcohol may be permitted at certain Library-sponsored events if specifically approved by the Library.  Persons noticeably under the influence of any controlled substance or alcoholic or intoxicating liquor are not allowed on Library property.
  4. Recreational Equipment and Personal Transport Devices. Use of skateboards, rollerblades, roller skates, or other wheeled form of recreational equipment (which includes but is not limited to toys in which children can ride or occupy) is not allowed in the Library or on Library Property.  Library patrons must park bicycles, recreational equipment, or other recreational vehicles only in authorized areas. Wheelchairs, scooters, and other power-driven mobility devices are permitted in by those individuals with disabilities in accordance with Library rules, unless a particular type of device cannot be accommodated because of legitimate safety requirements. 
  5. No Blocking of Doors, Aisles or Entrances. All doors, aisles and entrances must remain obstacle-free. This includes a prohibition of running power cords across aisles or other areas that are used for walking.
  6. Animals. Animals are not permitted in the Library other than service animals (as defined by law) for those individuals with disabilities, those used in law enforcement or for Library programming.  Animals may not be left unattended or be off-leash on Library Property.
  7. Incendiary devises. The use of incendiary devices, such as candles, matches, and lighters, is prohibited inside the Library.
  8. Staff Only Areas. Patrons shall not be permitted in any areas designated as “staff only” unless otherwise permitted by the Library Director.
  9. School Groups. School groups using the Library must have approval of the Library Director and must have a teacher and other appropriate staff present to ensure that the students use the Library in conformance with these rules.

3. Rules for Personal Behavior

  1. Personal Property. Personal property brought into the Library is subject to the following:
    1. The Library personnel may limit the number of parcels carried into the Library.  The Library may also limit the size of items, for example, the Library prohibits large items such as suitcases, duffle bags or large plastic garbage bags. Items must be small enough to fit under a chair at the Library.
    2. The Library is not responsible for personal belongings left unattended and Library staff is not permitted to guard or watch personal belongings.
    3. The Library does not guarantee storage for personal property.
    4. Personal possessions must not be left unattended or take up seating or space if needed by others.
  2. Food and Beverages. Food and beverages brought into the Library are subject to the following:   
    1. 1.    Drinks are limited to those in closed containers, such as covered cups, pop bottles or water bottles.   
      2.    Food is limited to snack or wrapped items that are consumed individually.  
      3.    No group meals, open plates of food, or delivery of food to the Library is allowed, except for scheduled group events in the Meeting Room.   
      4.    No food or uncovered drink is allowed near the computers.    
      5.    Patrons are expected to clean up after themselves, discarding trash in appropriate containers and notifying staff immediately of any spills.
  3. Unauthorized Use. Patrons must leave the Library Property promptly at closing time and may not be in the Library when it is not open to the public.  Further, any patron whose privileges to use the Library have been denied may not enter the Library or be on Library Property.  Any patron whose privileges have been limited may not use the Library in any manner that conflicts with those limits placed on the patron by the Library Director, his or her designee, or the Library Board.
  4. Engaging in Proper Library Activities. Patrons shall be engaged in activities associated with the use of the Library while in the building or on Library Property.  Patrons not engaged in reading, studying, writing, participating in scheduled Library programs, or using Library materials or resources shall be required to leave the Library shall not remain on Library Property.  This includes sleeping on Library furniture, the floor or outside on Library Property.  
  5. Considerate Use. The following behavior is prohibited in the Library or on Library Property:
    1. Spitting; 
      2.    Running, pushing, shoving, fighting, throwing items, provoking a fight or other unsafe physical behavior; 
      3.    Climbing on furniture;
      4.    Using obscene or threatening language or gestures;
      5.     Engaging in sexual behavior (1) that is a violation of the law, (2) which can reasonably be expected to disturb Library users or staff while such staff or patrons are in the Library or on Library property; or (3) that interferes with the Library patrons’ use of the Library or the ability of the staff person to do his or her job.  
  6. Panhandling or Soliciting for Money, Products, and Services.  Panhandling or soliciting Library staff or patrons for money, products, or services inside the Library or on Library property is prohibited. Sales of products or services that are incidental to Library programming may be permitted if approved in advance by the Library Director.
  7. Interference with Staff. Patrons may not interfere with the staff’s performance of duties in the Library or on Library property.  This includes engaging in conversation or behavior that monopolizes or forces the attention of staff for an inappropriate period, inappropriate personal comments, sexual advances, or physical and/or verbal harassment.
  8. Campaigning, Petitioning, Interviewing and Similar Activities. As a limited public forum, the Library reserves the right to regulate the time, place, and manner for campaigning, petitioning, interviewing, survey-taking, pamphleteering, canvassing and soliciting on Library grounds as follows:
    1. Campaigning, petitioning, interviewing, survey-taking, pamphleteering, canvassing, and soliciting are prohibited inside the Library building.
    2. Campaigning, petitioning, interviewing, survey-taking, pamphleteering, canvassing, and soliciting outside the Library building but on Library property are subject to the following requirements: 
      1. a.    Persons or groups are requested to sign in at the Checkout Desk in advance.     
        b.    Use of the Library property does not indicate the Library’s opposition or endorsement of the candidate or issue that is the subject of the petition, interview, campaign or discussion. 
        c.    Permitted areas for campaigning, petitioning, interviewing, survey-taking, pamphleteering, canvassing and soliciting outside of the Library building shall be limited to the areas 25 feet from all entrances. 
        d.    No person shall block ingress or egress from the Library building.   
        e.    Permitted times will be limited to the operating hours of the Library. 
        f.    Campaign material, literature or petitions may not be brought into the Library, posted at the Library or left on Library property.  
  9. Sales. Selling merchandise on Library property without prior permission from the Director is prohibited.
  10. Distributions; Postings. Distributing or posting printed materials/literature on Library property not in accordance with Library policy is prohibited.
  11. Restrooms. Misuse of restrooms, including laundering, sleeping, shaving, excessive personal grooming, hair cutting or trimming, bathing, and sexual activity is prohibited.  Unless a parent or guardian is assisting a child or a patron is assisting a person with a disability, there shall only be one person to a stall.   Library materials may not be taken into restrooms.
  12. Harassment. Staring, photographing, video recording, audio recording, following, stalking, harassing, arguing with, threatening, talking or behaving in a manner (1) that can reasonably be expected to disturb Library users or staff while such staff or patrons are in the Library or on Library property; (2) that interferes with the Library patrons’ use of the Library or the ability of the staff person to do his or her job is prohibited; (3) would create or may result in a hostile work environment for Library staff; and/or (4) that violates Michigan or federal law.
  13. Loud Noise. Producing or allowing any loud, unreasonable, or disturbing noises that interfere with other patrons’ use of the Library or which can be reasonably expected to disturb other persons or have the intent of annoying other persons, including yelling, cheering, talking (with others or in monologues) or noises from electronic, entertainment, and communication devices, such as cell phones, tablets, headphones, and radio, is prohibited.  Patrons may use headphones or earbuds but at a volume that cannot be heard by other Library patrons or staff. Adults may read aloud to children in the Youth Area, provided that they are reading in a voice that would not reasonably disturb others.
  14. Odor. Offensive odor, including but not limited to body odor due to poor personal hygiene, overpowering perfume or cologne, or odors from for items brought into the Library, that causes a nuisance is prohibited.  (For example, if the patron’s odor interferes with staff or other patrons’ use of the Library, the patron violates this Policy).
  15. Phones.  Phone calls are prohibited in the Library, except in the lobby.  Those patrons desiring to use phones to place or receive calls must use the phones outside of the Library building or in the Library’s lobby.  Phones shall be placed on silent or vibrate mode upon entering the Library. 
  16. Library Policies. Patrons must adhere to all Library Policies.
  17. Identification. Patrons must provide identification to Library staff when requested.
  18. Tables or Structures on Library Property. No person may use or set up a table, stand, sign or similar structure on Library property. This does not apply to Library-sponsored or co-sponsored events.
  19. Smoking. Tobacco Use. Smoking, Smoking, using e-cigarettes, vaping, electronic nicotine delivery systems or chewing tobacco is prohibited on Library Property.  Using, smoking or possessing marijuana on Library property is also prohibited.
  20. Attire.  All patrons are expected to be fully dressed, including shoes and shirt, at all times while on library property.  Visible or damp swimming suits left uncovered are not considered to be appropriate attire.  No bras or sports bra tops allowed without a proper full shirt over the top.  No one with uncovered undergarments will be permitted on library property.  

4. Rules for the Use and Preservation of Library Materials and Property

  1. Care of Library Property.  Patrons must not deface, vandalize, damage. or improperly use or improperly remove Library materials, equipment, furniture, or buildings. Patron shall not load or install any programs or software on Library computers.  Patrons shall be responsible to reimburse the Library for costs incurred by the Library for violating this provision.  Patrons shall not cause damage by returning books containing bedbugs or bringing bedbugs into the Library. Patrons must not violate Michigan law, including but not limited to the following:MCL 750.364. Larceny from Libraries

“Any person who shall procure, or take in any way from any public library or the library of any literary, scientific, historical or library society or association, whether incorporated or unincorporated, any book, pamphlet, map, chart, painting, picture, photograph, periodical, newspaper, magazine, manuscript or exhibit or any part thereof, with intent to convert the same to his own use, or with intent to defraud the owner thereof, or who having procured or taken any such book, pamphlet, chart, painting, picture, photograph, periodical, newspaper, magazine, manuscript or exhibit of any part thereof, shall thereafter convert the same to his own use or fraudulently deprive the owner thereof, shall be guilty of a misdemeanor.”

MCL 750.391. Maliciously injuring or Mutilating Library Books

“Any person who shall willfully, maliciously or wantonly tear, deface or mutilate or write upon, or by other means injure or mar any book, pamphlet, map, chart, painting, picture, photograph, periodical, newspaper, magazine, manuscript or exhibit or any part thereof belonging to or loaned to any public library, or to the library of any literary, scientific, historical or library society or association, whether incorporated or unincorporated, shall be guilty of a misdemeanor.”

  1. Internet Use.  Patrons must abide by established time limitations and all other provisions of the Wixom Public Library Internet Use Policy.

  2.  Equipment.  Library phones and staff computers are for staff use only.

  3.  Authorized Lending.  Library materials may only be removed from the premises with authorization through established lending procedures.

  4. Use of Tables and Computers.  Only four (4) people may be seated at a table and no additional people may stand around one (1) table.

5.   Violations and Appeal.

The Library Director or the Director’s designee may restrict access to Library facilities pursuant to the terms of the Library Violations Enforcement Policy.

Public Fax Service Policy

June 2008; Revised May 2022

As part of its mission to offer high-quality services to the Wixom community, the Library offers fax services to the public. This is a fee-based service.

Guidelines:

  • Faxing is available through a self-service station and Library staff may assist as needed.
  • Patrons will receive a report verifying successful transmission.
  • It is the patron’s responsibility to ensure the fax number they provide is correct.
  • The fax machine cannot accommodate documents larger than 8-1/2 x 11”.
  • Payment is made at the time of service.Cash or check payments are accepted.
  • The Library is not able to receive faxes

Fees:

Outgoing faxes: $1.00 per page.

Disclaimers:

The Library assumes no responsibility for the content of any fax. The Library assumes no responsibility for missing pages, bad transmissions, or incomplete patron identification.

Public Internet Access Policy

Approved 2/2000; revised 3/2001; revised 1/2004; revised 3/2006; revised 7/2009; revised 11/2015; revised 10/2018.

Use of Library Computing Resources

The Wixom Public Library provides access to the Internet through computers in the Library and through wireless Internet accessible to patrons who bring their own devices. All patrons will have enhanced access to ideas and information through the Library’s connection to the Internet. This access supports the Library’s mission.

The Library makes no warranty or guarantee, express or implied, with respect to the quality, accuracy, authority or content of any information or material accessible via the Internet. Each user must independently evaluate for him/herself the nature and validity of such information or material.

Furthermore, the Library does not monitor and has no control over the information accessed through the Internet and cannot be held responsible for its content. Library patrons are expected to use library resources in a responsible manner. Materials brought up on any computer screen in the Library may be seen by others. Patrons are asked to be discreet in viewing or displaying materials that are legal, but may be considered offensive to others. Patrons are prohibited from threatening or harassing other library users.

The Library assumes no responsibility for any damages, direct or indirect, arising out of or in connection with access to the Internet, including any loss of data, privacy, or any harm or damage to any personal software, equipment or information; any asserted responsibility or potential liability is expressly disclaimed.

There exists no guarantee of security for the privacy of information in the use of the Internet, all transactions, files, contacts and communications are vulnerable to unauthorized disclosure, access or use. Users should therefore consider and treat as public all transactions, files, contacts and communications.

 

Staff Assistance

Staff may assist patrons in getting started on the Internet. However, the Library cannot guarantee that Internet-trained staff will be available to assist patrons at all times the Library is open. Because of the many different applications available on the Internet, staff may not be able to provide specialized or technical knowledge about a particular application.

 

Children and the Internet

Parents/guardians of minors are advised that they must assume responsibility for, and any restriction of, their children’s use of the Internet through the Library connection. Library staff may be able to offer starting suggestions or search tips, but cannot act in place of or in absence of the parent. Parents are encouraged to work closely with their children in selecting material that is consistent with personal and family values and boundaries.

In compliance with Michigan Public Act 212, 2000, effective October 1, 2000, individuals aged seventeen and under are restricted to stations equipped with filtering software, unless directly supervised by a parent or legal guardian. This policy applies to wireless devices as well as library-owned equipment. A separate area in the Children’s Department is provided for youth public Internet computers. All computers located in that area are filtered to block sites that are deemed obscene or contain sexually explicit mater that is harmful to minors. The computers in the children’s area are reserved for minors and adults accompanied by a minor. Under obligation to Michigan Public Act 212, the Library reserves the right to request proof of age by Internet users.

 

Acceptable Use

All users of the Library’s workstations and Internet connections are expected to use this resource in a responsible and courteous manner, and to follow all rules and procedures as established in this policy.

A. Lawful Use. Internet computers may be used for lawful purposes only. Unacceptable use may include, but is not limited to, harassment of others, access of illegal materials, destruction of equipment, software or data not their own, disruption or unauthorized monitoring of electronic communications, violation of copyright, and/or violation of privacy. Workstations cannot be used for any fraudulent or unlawful purpose prohibited under any applicable federal, Michigan or local law, including but not limited to accessing material that can be classified as obscene or child pornography. Illegal acts involving the Library’s Internet access service may be subject to prosecution.

B. Intellectual Property. Users must comply with all copyright and other intellectual property laws; users must likewise comply with any other applicable law Copyright law of the United States (Title 17 of the United States Code) governs the making of photocopies, printouts or other reproductions of copyrighted material. The person using this equipment is liable for any infringement. The Library is not directly or indirectly responsible or liable for any user’s failure or refusal to so comply.

C. Use Must Not Be Harmful to minors. Internet users shall not permit any minor to view sexually explicit material or any other material deemed harmful to Minors.

D. Compliance with Patron Behavior Policy. Internet users must abide by the provisions of the Wixom Public Library Patron Behavior Policy.

E. Privacy. Patrons must respect the privacy of others by not misrepresenting oneself as another patron; by not attempting to modify or gain access to files, passwords or data belonging to others; and by not seeking disallowed access to any computer system via the Internet.

F. Time Limit. The Library has a limited number of terminals. Computer workstations are available on a first-come, first-serve basis. Patrons must relinquish the computer terminal immediately following the expiration of any posted time limit. Minimum allowable session times will be one hour for Library card holders and 30 minutes for visitors. Library card holders will be allowed a maximum of three hours of Internet use per day. Visitors will be allowed a maximum of one hour of Internet use per day. Sessions at express terminals are limited to 15 minutes for all users.

G. Printing Fees. Internet users must pay for all copies made at the posted price.

H. Reimbursement. The patron is responsible for payment of all printing charges.

I. Personal Software Prohibited. Patrons shall refrain from use of personal software on Library systems or the modification of any Library operating system or network configuration.

J. System Modifications. Patrons are not permitted to change the security setup, operating systems, the network configuration or any other configuration of any Library computer or equipment. Patrons may not install software onto any Library computer.

K. Software Security Restrictions. Patrons may not use the Library’s computers to disseminate computer viruses, spyware, and malware or to otherwise hack, harm or interfere with the use of any other computer system.

 

Violations of Computer Use Policy

A violation of this Policy may result in a temporary or permanent suspension of some or all of the patron’s Library privileges.

Public Relations Policy

June 2005, revised October 2015.

The Library Director, staff members and Board of Trustees recognize the necessity of promoting good public relations to promote an understanding of the Library’s objectives and services among governing officials, civic leaders, and the general public, as well as to promote active participation in the varied services offered by the Library to people of all ages. This policy identifies opportunities for developing positive relations with the community and promoting library programs and services.

The Board further recognizes that public relations involve every person connected with the Library. The Board urges its own members and every staff member to realize that he or she represents the Library in every public contact.

Traditional Media and Promotional Materials

Staff members will be delegated the responsibility of preparing press releases and promotional materials as designated by the Library Director.

The Library will send press releases to both traditional and online media outlets, including but not limited to newspapers, radio stations and television stations. Press releases may focus on regular or special programming, library services, Board news, general library information, etc.

Press releases and promotional items should look professional, be accurate, and provide a positive reflection of the Library.

Contacts initiated by the media should be forwarded to the Director, or in the case of programming, to the staff member in charge of the program.

In the event of an emergency, official statements to the public and the media will be made by the Director, or the person in charge of the Library according to the “chain of command.”  If it is necessary for other library staff to provide the public with information in such situations, library administration will inform staff what is to be said.

Outreach

Library employees may engage in further public relations through speaking to local groups, participating in local organizations, visiting classrooms and conducting tours and informational sessions at the Library. The Director is expected to make presentations and to participate in community activities to promote library services.

Social Media

Library-sponsored social media is used to: convey information about library programs and services, raise awareness about Library and community issues, obtain patron feedback, exchange ideas or insights about library trends, reach out to potential new patrons and supporters and respond to breaking news or publicity.

Only employees designated and authorized by the Library Director can post, delete, edit or otherwise modify content on Library-sponsored social media. Any such employee with authorization to add or modify social media content is required to follow these general guidelines:

  • Make sure all social media postings are accurate, without grammatical errors or factual misrepresentations.
  • Maintain privacy, confidentiality and obtain permission to use other peoples content. If you are unsure whether or not to disclose any information, refrain from posting it.
  • Find ways to engage patrons, including with the use of adding content that supports the Library’s mission.
  • Make sure all postings provide a positive reflection of the Library; all posts should be constructive and beneficial.

All public relations and promotion activities will be approved by the Library Director or designee(s).

 

Commitment to Racial Equality Statement

Adopted by the Library Board of Trustees August 24, 2020

The Wixom Public Library stands in solidarity with all who seek to end systemic racism and bring about positive change in our community. We support our colleagues, the American Library Association, and the Michigan Library Association in condemning all violence and racism towards Black people, Indigenous people, and all people of color.

Public libraries are community hubs that stand for the enlightenment and advancement of all, serving and welcoming everyone. Words have the power to make change actionable and now is the time to both listen and make our voices heard as we strongly denounce racism, hate, discrimination, and violence. Together we can build a more just, equal and inclusive community for all.

Along with libraries all over the country, we will continue to share books and other resources with our community and with each other that deepen our shared understanding of Black history, institutional racism, and systemic injustice and inequality. Black lives matter.

Social Media Policy

October 2015

The Wixom Public Library has established social media sites to inform library users about programs, events, and materials, and to further the goals and mission of the Library where appropriate. In addition, social media sites may be used to raise awareness about library and community issues and obtain patron feedback.

Only library personnel designated by the library administration are entitled to post to library social media accounts. Library personnel who use the library’s social media accounts must follow the library’s customer service policy and public relations policy. Furthermore, library personnel cannot use the library’s social media account to advocate for or against any issue, position, or cause, especially but not limited to those of a political or religious nature.

Library personnel without access to the library’s social media accounts, but who are interested in adding content to them, are encouraged to submit their suggestions to the Library Director or his or her designee.

Any articles or content posted or submitted for posting by the public are subject to public disclosure. Comments and articles submitted to a Wixom Public Library Social Media site shall be moderated. The Library reserves the right to delete comments at any time, within its discretion that it deems to be offensive or inappropriate, or that violate the Library’s or the applicable social media site’s terms of usage.

Articles and comments containing any of the following forms of content shall not be allowed for posting:

  • Comments not topically related to the site or particular article being commented upon.
  • Profane language or content.
  • Content that promotes, fosters, or perpetuates discrimination on the basis of race, creed, color, age, religion, gender, marital status, status with regard to public assistance, national origin, physical or mental disability or sexual orientation.
  • Sexual content or links to sexual content.
  • Solicitations of commerce and advertisements.
  • Conduct or encouragement of illegal activity.
  • Information that may tend to compromise the safety or security of the public or public systems.
  • Content that violates a legal ownership interest of any other party or that is in violation of state and/or federal copyright law.
  • Content that is offensive, obscene, threatening, unlawful, misleading, or discriminatory.
  • Spam, viruses, malware, or any other destructive program, script, or code.

Public comments that appear on library social media are the views of the poster and do not reflect the views of the Library. The Library is not responsible for or liable for the content of postings by third parties on any library sponsored social media site, and all postings.

In response to serious or repeated violations of this policy, library staff is authorized to take appropriate measures against the guests, according to the provisions laid out in the Library’s Code of Conduct. The applicable social media site may also take action against guests, according to the site’s terms of usage. The Library reserves the right to ban or block users who have posted in violation of this policy.

The Library retains the right to amend these terms at any time. Amended terms will be posted on the Library’s website when these changes occur.

Unattended Children Policy

CHILDREN AND VULNERABLE ADULTS IN THE LIBRARY 
Adopted May 22, 2023

(Replaces Unattended Children Policy)


I.    Purpose

Children and vulnerable adults are welcome and encouraged to use the Wixom Public Library (“Library”) at all times. The Library desires to make each visit an important one. The Wixom Public Library Board (“Library Board”) adopts the following Children and Vulnerable Adults in the Library Policy (“Policy”) with regard to children and vulnerable adults at the Library.  

II.    Definitions

A.        “Child” means a minor under the age of 18.

B.    “Vulnerable Adult” means an individual age 18 or over who, because of developmental disability, mental illness, physical disability or other similar reasons, (1) requires supervision or personal care or (2) lacks the personal and social skills required to live independently.

C.    “Responsible Caregiver” is an individual who is responsible for monitoring or caring for a child or vulnerable adult and who must be at least 16 years old.

    
III.    Rules and Regulations Regarding Children

A.    All patrons, including children, are expected to comply with the Library’s policies, including its Patron Behavior Policy. Parents, guardians, or Responsible Caregivers shall review and be fully aware of all Library policies governing children, particularly the Internet Use Policy.

B.    Parents, guardians, and Responsible Caregivers are responsible for the behavior and supervision of their children regardless of age while in the Library.  

C.    Library Staff will not be expected to supervise or monitor children’s behavior.   

D.    Children under the age of 12 must be attended by a parent, guardian, or Responsible Caregiver.  The parent, guardian, or Responsible Caregiver shall remain in the Library at all times.   If a child under the age of 12 is attending a Library-sponsored program on the premises, the parent, a guardian, or Responsible Caregiver is to remain on the premises for the duration of the program.  

E.    Children of any age who, because of developmental disability, mental illness, physical disability, or other similar reason, require supervision or personal care shall be attended by a parent, guardian, or Responsible Caregiver at all times. 

F.    Children ages 6 and under must be within the visual contact of a parent, guardian, or Responsible Caregiver at all times, including during programs and visits to the restroom. Children 6 and under may not be left in the Children’s Area alone.

G.    Staff will not be responsible if unattended children of any age leave the Library premises alone or with other persons. Further, staff will not be responsible for children who may be asked to leave the Library if the child is in violation of Library policy.

H.    We request that all unattended children be picked up at least ten minutes before closing time. Parents, guardians and Responsible Caregivers need to be aware of when the Library closes.
    
I.    Children 12 years or older must know their telephone number and other contact information if they are unattended at the Library. It is a violation of Library policy not to come immediately and pick up your unattended child if the Library calls.  

III.    Rules and Regulations Regarding Vulnerable Adults

A.    All patrons, including vulnerable adults are expected to comply with the Library’s policies, including its Patron Behavior Policy. Parents, guardians, or Responsible Caregivers shall review and be fully aware of all Library policies, particularly the Internet Use Policy.

B.    Parents, guardians, and Responsible Caregivers are responsible for the behavior and supervision of the vulnerable adult in their care while in the Library or on Library property. 

C.    Vulnerable adults who are unable or unwilling to care for themselves or who do not have the ability to use the Library independently may not be left alone in the Library and must have adequate supervision while in the Library.

D.    Vulnerable adults who can understand and follow the Patron Behavior Policy and who can care for themselves are allowed to be in the Library unattended. They should have contact information for someone who can assist them in an emergency.

E.    We request that all vulnerable adults be picked up at least ten minutes before closing time. Parents, guardians and Responsible Caregivers need to be aware of when the Library closes.
    
F.    Vulnerable adults must know their telephone number and other contact information if they are unattended at the Library. It is a violation of Library policy not to come immediately and pick up your vulnerable adult if the Library calls.

IV.    Contact with Parent or Guardian for Unattended Child or Vulnerable Adult

A.    Library staff will attempt to contact a parent, legal guardian, or Responsible Caregiver when:

1.    The health or safety of an unattended child or vulnerable adult is in doubt;

2.    A child or vulnerable adult is frightened while alone at the Library;

3.    The behavior of an unattended child or vulnerable adult violates Library policy.

4.    The unattended child 12 years of age or younger or vulnerable adult has not been met by a parent, legal guardian, custodian, or Responsible Caregiver at closing time. An individual is considered an unattended vulnerable adult when he/she is not picked up by closing time and needs assistance procuring transportation.  A child is considered unattended at closing time if the child is under the age of 12 or a child of any age needs assistance procuring transportation.

B.    If a parent, legal guardian, or Responsible Caregiver cannot be reached within 10 minutes after closing, fails to arrive within a reasonable time after being contacted, or arrives 20 minutes or more after the Library closes, Library staff will contact law enforcement officials to take charge of the situation involving the unattended child or vulnerable adult. Library employees are not permitted to transport an unattended child or vulnerable adult under any circumstances.

C.    If the parent, legal guardian, Responsible Caregiver can be reached within 10 minutes after closing and arrives in a reasonable time, the staff member shall explain the Library’s policy and provide a copy of this Policy.

D.    Two Library staff members shall remain with the unattended child or vulnerable adult until the Responsible Caregiver or law enforcement arrives.  

V.    Violation; Enforcement; Appeal

The Library Director or the Library Director’s designee may restrict access to Library facilities with immediate dismissal of the patron from the premises, by suspending the patron’s access to Library facilities for a set period of time, or by denying access to specific services and/or programs for violations this Policy. When necessary, the local police may be called to intervene. 

A.    Incident Reports.  Library staff shall record in writing in the form of an Incident Report any violation of this Policy that resulted in a verbal warning or a suspension of Library privileges. By the end of the day on which the incident occurred, an Incident Report shall be written and forwarded to the Library Director for logging and review. The report should include physical descriptions in addition to the name of the patron. A copy of the suspension of privileges letter should be attached, if applicable. 

B.    Violation of the Policy – Suspension of Privileges. Even if the police have been called to intervene, the Library may still take action to suspend privilege for violations as follows:

1.    Initial Violation: Library patrons observed violating this Policy will be asked to cease the violation with a verbal request. If the patron does not comply with the request, he or she will be asked to leave the building for the day. If he or she refuses, the police may be called. 

2.    Subsequent Violations: The Library Director or the Library Director’s authorized designee may further limit or suspend the patron’s Library privileges if infractions continue. Such limitation or revocation shall be in writing specifying the nature of the violation. Subsequent violations of the same rule shall result in additional suspensions of increasing length.  

C.    Reinstatement. If requested by the Director, the patron whose privileges have been limited or suspended shall attend a meeting with the Library Director or the Library Director’s designee to review the Library Patron Behavior Policy before their privileges may be reinstated. The Library Director may impose conditions for the reinstatement. 

D.    Right of Appeal. Patrons may appeal (1) a decision to limit or suspend privileges or (2) the conditions placed on reinstatement by sending a written appeal to the Library Board within 14 business days of the date of the decision. The appeal should be sent to the President of the Library Board.  The decision of the Library Board is final.
 

VIOLATIONS ENFORCEMENT

June 2023

I.          Purpose.

The purpose of this policy is to provide a process for addressing violations of Wixom Public Library policies.  This Library Violations Enforcement Policy will set forth the process and procedure for violations of all Library policies, including but not limited to the Patron Behavior and Internet Access policies.

II.         Library Director/Designee’s Right to Suspend Privileges.

Upon determining that a Library policy has been violated, the Library Director or the Director’s designee may restrict access to Library Property with immediate dismissal of the patron from the Library Property, by suspending the patron’s access to Library Property for a set period of time, or by denying access to specific services and/or programs pursuant to this Policy.  When necessary, the local police may be called to intervene.

 

A.         Incident Reports.  Library staff shall record in writing in the form of an Incident Report any violation of this Policy that resulted in a suspension of Library privileges. 

 

B.         Violation of the Policy – Suspension of Privileges.  Unless otherwise provided in this Policy, (see Section C below), the Library shall handle violations as follows:

1.         Initial Violation:  Library patrons observed violating this Policy will be asked to cease the violation with a verbal request.  If the patron does not comply with the request, they will be asked to leave the Library Property for the day.  If they refuse, the police may be called.

2.         Subsequent Violations: The Library Director or the Library Director’s authorized designee may further limit or suspend the patron’s Library privileges if infractions continue.  Such limitation or revocation shall be in writing specifying the nature of the violation.  Subsequent violations of the same rule shall result in additional suspensions of increasing length. 

 

C.         Violations that Affect Safety and Security.  Violations involving verbal abuse, violence, threatening behaviors, sexual harassment, vandalism, drug sale or use or attempted drug sale or use, intoxication, theft or attempted theft, physical harassment, sexual misconduct, or any behavior that threatens the safety and security of staff and/or patrons shall be handled as follows:

 

1.         Initial Violation:  The police will be called immediately.  If the conduct constitutes a violation of local, state, or federal law, arrest or criminal prosecution may ensue.  Violations of this nature will result in an immediate minimum two-week suspension of Library privileges in order to give the Library sufficient time to investigate the incident.  After the investigation is completed, the Library Director or his/her designee may add additional time to the initial limitation or suspension period. 

2.         Subsequent Violations:  The police will be called immediately.  If the conduct constitutes a violation of local, state, or federal law, arrest or criminal prosecution may ensue.  The Library Director or the Library Director’s authorized designee, may further limit or suspend the patron’s Library privileges in escalating responses, which will be documented in writing.  Subsequent violations of the same rule will result in additional suspensions of increasing length.

 

D.         Reinstatement.  The patron whose privileges have been limited or suspended (and the patron’s parent or guardian if the patron is a minor) shall attend a meeting with the Library Director or the Library Director's designee to review the Library Patron Behavior Policy before their privileges may be reinstated.  The Library Director may impose conditions for the reinstatement.

 

VII.       Right of Appeal.

Patrons may appeal (1) a decision to limit or suspend privileges or (2) the conditions placed on reinstatement by sending a written appeal to the Library Board within ten (10) business days of the date of the decision.  The appeal should be sent to the President of the Library Board.  The decision of the Library Board is final.